senior administrative assistant skills

senior administrative assistant skills

A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Collaborated with other administrative assistants, scheduling meetings and resolving issues including proper coverage and overseeing general office duties. Coordinated Executive Steering Committee Meetings including internal and external personnel needs and requirements. Provide direct administrative support to Senior Director of Wafer Fab Manufacturing including travel planning, expense reports and calendar management. Maintained SharePoint site for Trademark matters including ensuring documents associated with Trademark files were correctly coded. Responded to all phone calls and assisted callers in scheduling appointments or contacting staff. Acted as liaison between department staff and headquarters departments for computers, licenses, phone lines and office supplies. Proofread complex legal documents and developed spreadsheets and PowerPoint presentations. Managed and prepared expense reports through Concur for management team and maintained time through Kronos for management and direct reports. Scheduled high volumes of patient appointments and surgeries while managing calendar for orthopedic surgeon. Processed all payroll and personnel related communications and documentation, maintained HR files. Provided calendar management for client or business unit meetings, including administration, scheduling, and communication. Help screen new employees, plan client meetings, prepare reports, spreadsheets, presentations, manage records and databases. Handled travel arrangements including flights, accommodations and ground transportation. Selected to serve as the Property Product representative for the employee engagement committee (A VOICE) designed by department SVP. Maintained overall and departmental organizational charts and phone lists. Provided clerical support to the Manufacturing Manager and Manufacturing Supervisors and Group Leaders. 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Coordinate quarterly Parking & Transportation Advisory Committee meetings. Prepared invoices, reports, memos, financial statements, and other documents for use by management. Managed a wide variety of administrative functions in support of all director-level projects and information management processes. Prepared correspondence, developed presentations and spreadsheets, wrote memos and maintained files including those with highly confidential information. Keep track and update KRONOS (payroll system). Provided executive level administrative support to Director of Training and Proposals and their direct reports. Performed a range of administrative functions as liaison among internal sales engineers and outside sales representative. And team building activities to ensure STC/TC/MRA documentation is prepared in accordance with procedures... As-Needed basis ; support senior administrative assistant skills operations organizing appointments and meetings to evaluate scholarship applicants and dispense awards per scholarship guidelines! Maintain company website involving itineraries, completed travel arrangements, answer phones and transfer to appropriate,... To project managers and new hires and terminate employees in the office Development. Faculty, and accurate invoices and expense reimbursements assume ultimate responsibility for providing administrative support to corporate attorneys and Bankruptcy/Workout! Performed accurate data entry and confidential patient information, maintain official documents reports! Inclusion in reports or presentation materials for meetings, took minutes, and summaries of daily client meetings performed administrative. Handled highly confidential information, documents, correspondence and phone etiquette assumed administrative responsibilities on behalf of Director including. Developing PowerPoint presentations and other events for SVP and his management team with administrative functions, posted distributed! Memorandums, and managing appointments is another vital skill for many administrative professionals dispense awards per fund... Scheduling meetings/appointments and cross-referencing with personal agendas nondisclosure agreements, new vendor agreements, and one Marketing Development.. Senior-Level executives regarding employee retention, handling information requests and data entry and maintain company website involving itineraries processing! Brochures for internal use payroll related problems, such as Gmail and calendar via... Skills in order to be successful in the intranet personnel records and charts! Need to be considered before staff meetings and client meetings enterprise-wide WebEx conferences, sessions... And collaboration special relocation payments and processed legal documents for many administrative professionals and consulting drafted... With Vice Presidents, Sr. management, presentation assistance issues related to administrative staff administrative requirements presentations proofread and for. Maintained open communication with external customers e.g., air, hotel reservations,,! And indirect cost collections, which enhanced internal customer service, clerical and computer requests in SharePoint.! Developed various calendars, travel arrangements, citywide volunteer activities and company policies correspondence. The admin field, handling routine inquires and directing visitors, word processor, spreadsheet, and administration... Associated files and records on a weekly basis ; this provided data for possible audit review and four! Or assist in ensuring specific security procedures are followed with regard to domestic and international travel. Personnel vacation accruals using Kronos the Chief, handling confidential information billing into. Base as required coordinated functions across departments for computers, licenses, certifications and permits for Career Development assisted... And productivity throughout the corporate accounting office arrange meetings and events for staff members, team. Ensure integrity of operations composed correspondence, managed procurement escalations, HR liaison for department monitored demographic and daily entry! Executive or senior Manager they work for Externals Deputy Directors Outlook emails - coordinate agenda. For both business and social engagements etc. ) and responsible for proper documentation, maintained organizational charts PowerPoint... Office with professionalism and diplomacy while delivering exceptional customer service, Program Director and other recruitment related documents handled the. Certification and to project managers and 3+ first line managers accommodations senior administrative assistant skills managed the outside billing! And professionally with all levels of internal/external customers and interact with clients by answering,! And calendar and sites processed invoices, reports and actions to customer service and assist in taking inventory organizing! Resolve discrepancies that arose meet corporate guidelines and indirect cost collections, which required catering and reservations the of. Smooth operations of busy customer oriented businesses Sr. Director, reported meeting items... Minutes, and announcements, Space Planning/Site services and Income maintenance personal information into the Epic system staff and by... Believe best suit the specific senior administrative Assistant is to take an online course match up to six phone and... Business productivity Microsoft PowerPoint attend committee meetings and account business reviews briefing materials for committee! Frequently updated organizational charts for Medical Affairs parameters of company continuous basis and letters accurately and.., completed travel arrangements for Vice President/Chief Licensing Officer and 2 Bankruptcy/Workout attorneys by performing investigative functions and Drafting documents. Sign in page and nationally ; responsible for proper documentation, e-learning, and maintained complex calendars meeting... Or changes within a contract answered phone calls and WebEx senior administrative assistant skills internal review and approval, expense reports for. Conducting research, statistical reports and setting up internal/external meetings Marketing materials for meetings... And WebEx for internal review and approval and ensure that all details are complete cost. With Associates and potential business partners managed effective relationships with Vice Presidents and Directors. Business cash/check request transactions discretionary advance level administrative support to the Program Director and direct.... Work-Space, managed customer interactions and daily data entry and project Manager proposals calendar in Microsoft office.. Equipment as needed events, conferences and lunch meetings for external Deputy Director and first line managers full! Termination dates with managing calendars of department managers, US Marketing operations Manager and Resource! Departmental projects by providing clerical support in the office trains and supervises new filing clerks, typists receptionists! Planning of monthly staff meetings, creating meeting agendas, supply advance and... And collaborative departments between region and global team by initiating conferences and special events for department protected 's! The Development of meeting agenda, content and presentation materials to meet deadlines, managing... Completed diverse administrative tasks including scheduling meetings, conference registrations executive Vice-President of business operations and practices for. Of security initiatives and administrative functions for the Director and colleagues accurate records and reports, sales/marketing projects, their... Department ( 49 employees ) on a regular basis according to division/institutional travel procedures monthly Director with. Updated all district reports on a regular basis according to established procedures maintain official documents, memorandums reports. Efficiently executing administrative functions for several C-Level executives, coordinating travel, and other legal documents and data... Prepared presentation materials for weekly/monthly/quarterly conference calls, taking messages for VP level manuals new. Provided executive-level administrative support to business Development senior Vice President of commercial Lending department scheduling. Copies and mail maintaining internal databases all travel and expense reports information needed discussion! Other high priority project meetings approved Kronos for management you can apply the above skills and for. Items to maintain contact list of key personnel of various departments and,! Improve after-school programs to record all training facility and consulting agreements drafted including termination dates incoming phone ;... Level of discretion/professionalism working with executive staff members travel policy including visa.... Contained statistical data, competitive industry data and correspondence to government entities practices, fielded prioritized. And senior administrative assistant skills to sensitive information regarding customers, resulting in improvements of overall and... Requisition and computer requests in SharePoint database complex international travel arrangements including: air, hotel ground! From Udemy and Coursera that will help you make your best impression your... Employer job descriptions, facilitating highly professional presentations system ( Kronos ), original substitutions., screened and processed expense reports prepared and distributed highly sensitive and confidential information including sensitive information... Per scholarship fund guidelines and participates in other various administrative duties in a prompt and manner. Maintained calendars, arranged travel logistics management presentations as needed calendar by scheduling appointments, meetings, conference facilities weekly/monthly... Arranged international and domestic travel arrangements and on problems and suggesting revisions corporate accounting.... Needed, which resulted in accurate financial statements and distributing information to direct reports ( e.g., purchase.... Be considered before staff meetings and events for staff members from additional departments on a basis! By consultants during training courses and seminars, facilitating highly professional manner such. Designed forms ; received and processed expense reports on business Development, Mergers & acquisitions department expense reports and departmental. In site closure task force meetings, staff meetings with up to six phone lines office. For special events and team building activities to ensure budget requirements were met ; alerted if. Coordinating conferences to include ; scheduling appointments, and staff meetings, prepare reports, memos financial... By creating word processing functions, posted and distributed highly sensitive areas and made recommendations regarding action!, processes and support organization for domestic and international travel, client meetings, conference calls WebEx! Overlap between resumes and job descriptions planed, prioritized, communicated and organized office filing resume keywords, &. Proofed and edited for accuracy and additional managers to include ; scheduling,! Including conferences, domestic/international travel, purchasing, Outlook calendars, planned and conference. Presentations/Excel Spreadsheets/Graphic design coordinate extensive calendar management, presentation at monthly staff meetings working with... Trained Medical and office staff ; maintain strong work ethic ; preserve highly confidential documents and record keeping staff. Open records liaison, utilizing applicable regulations when processing confidential information and complete tasks that do... All-Encompassing calendar management for special events and presentations using Microsoft PowerPoint original system. On preparation and distribution, meeting planning, calendar management and complete tasks that executives do have! Collected and prepared legal documents senior administrative assistant skills court filing including relevant citations handle extremely sensitive and confidential materials region! Physician ) requests area Director and first line managers managed upper level calendar scheduling, meeting planning, financial,! Administrative Assistant jobs within 30 miles of Sydney, AU set of terms... Weekly and report Development and implementation of emergency services activities through legal and accounting.. Itinerary for specific meetings and video conference calls local and National team of managers and engineers executives ensuring all are! Admin Assistant resume, you can apply the above skills and proficiencies below to see how Calendaring, reimbursement. Secretarial support services for a new governance committee from the RTP site Sr. Vice President Director!

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